Working together with teachers, administrators and parents to achieve excellence in education.

just5clicks works with K-12 school districts to capture, manage and communicate information.We specialize in all aspects of district operations with emphasis on student achievement. Our goal is to provide simple and easy to use applications that contain timely and relevant information for teachers, principals and district staff.

Our Mission
 
just5clicks works with K-12 school districts to capture, manage and communicate information. We specialize in all aspects of district operations with emphasis on student achievement.
 
Our goal is to provide simple and easy to use applications that contain timely and relevant information for teachers, principals and district staff.
 

Our Company
 
just5clicks, Inc has been in business of capturing and communicating information since 1993. We worked with many large businesses and gained substantial experience in working with users who need information to do their jobs, but have very limited time to collect and analyze it.
 
We understand that users need simple interfaces but not simple data. We strive to make our application easy to use while containing a vast repository of information. Our mission is for users to access any information they need in less than 5 clicks! Applications that are easy to use will be used more often and the cost of ongoing training will be much lower.
 
In 2002 we have partnered with Indian Prairie School District 204 in Naperville, Illinois to bring our analytical tools to public schools. In the process we have learned a lot new things; however, the principle of just 5 clicks is universal. Teachers and principals are very busy. Today, most district staff looks through paper copies, speaks with other staff members and go to a variety of different data sources to collect information on a single student. This process becomes even more overwhelming if a teacher is trying to collect data for an entire class room. With our applications, the time spent collecting information is minimized. Within 5 clicks, a teacher has access to a list of students, current and historical test scores and demographics. Our goal is to help staff get the information they need quickly so they can spend more time working with students.
 
As we worked with our customers, we discovered there is also a need to collect information quickly and easily. We introduced online data entry for teachers, online test taking by students, scanning (multiple choice, rubric, handwriting), as well as a standard based grade book and interactive report card. All of these tools help teachers to collect the information they need to impact instruction. The integration of data collection, quick turnaround (all results are available instantly) and easy reporting puts timely information in the hands of the teachers.
 
The most important lesson we learned working with schools is that everything is always changing. There are new state mandates, federal requirements and new teaching techniques. Our goal is to always stay in touch with the current environment and adapt with changes to continually meet any new needs of our customers.
 

Scanning is the most popular option for multiple choice assessments. Our bubble sheets are printed on a plain paper and come in a variety of formats. For younger students we offer large bubble sizes as well as questions and answers together so student do not have to transfer answers to separate bubble sheets. For higher grade levels we can combine multiple choice bubbles with room for constructed responses.
 
Setting up a multiple choice test is very easy. Use our online interface to enter the number of questions, correct answers and points possible (with the option to tie any questions to standards, learning objectives, units, etc). Assign the tests to specific teachers and the tests are ready to go. We create one bubble sheet per student based on the latest rosters from your student information system. All the bubble sheets are available together in one PDF file to be printed by teachers, a designated staff member in the buildings or centrally in the district office.
 
For teacher, test results are available in 5 easy steps.
 

• 1. Print bubble sheets on plain paper
  2. Collect the students' work
  3. Scan bubble sheets
  4. Receive email notification informing of scanning completion
  5. Item, standard and student report available immediately
  

 
If scanning is done for teachers in a central location, we can alert them when reports are available. Teachers can get a notification with a link to a website with results or results can come in directly in the email.
 

Data Capture
    >> Scanning
        >> Rubric

We have noticed over the last few years an increased interest in using rubrics. They have always been popular for scoring writing; however, we see a growing popularity of rubrics in social science, science, mathematics or any other subject where teachers grade student extended responses.
 
We create two types of scan sheets for rubrics. One scan sheet actually shows the rubric for each student with bubbles inserted at the bottom to capture the score. This type of scan sheet is used by districts who want to circle or highlight which criteria were used to determine the score. The second option is to create one scan sheet for an entire class. A list of student is available along with bubbles for each rubric category.
 
Districts also have the option to include lined paper or space for constructed responses to capture the students' actual work. With each student's handwriting and an overall graded score, we provide a very nice composite picture of individual student progress. Since the results are scanned and stored in PDF, the scored rubric as well as the student's work can be made available to parents via email or on parent portals

Data Capture
    >> Scanning
        >> Handwriting Capture

We can capture each student's handwriting by using special lined scan sheets. Districts can customize how the lines are spaced based on grade level. Just like our multiple choice scan sheets, our lined scan sheets are generated for each student. Teachers simply distribute the lined scan sheets to students then collect them for scanning. This is a very good way to create a portfolio of writing samples. If combined with rubric scanning, it creates a complete picture of each student's effort.
 

Data Capture
    >> Scanning
        >> Surveys

Surveys are widely used by school districts. Districts give surveys to students, parents, teachers, and the community. Surveys contain questions about safety, work/study conditions, satisfaction, future plans for college etc. We provide a system to administer surveys and report results. If students are surveyed, the survey information can also be combined with other data from your student information system like grades, GPA's, as well as demographics like gender and ethnicities.
 
Community and parent surveys can be a challenge to capture. Not every parent or community member has access to the Internet to take online surveys. Districts can setup bubble sheets for survey results and mail them out along with the survey questions. Once they are sent back, they can be processed for immediate results.
 
We also have the option to setup surveys for both scanning and online formats to give parents and community members every opportunity to easily access and complete their surveys. Over time, historical results will be in one place and available for analysis to identify trends.

Data Capture
    >> Online
        >> Data Entry

A lot of information in districts is currently entered and stored in Excel. Excel spreadsheets can be very difficult to combine since users have the flexibility to enter information in any format. We often see classroom teachers using only the first name for their students. While the teacher knows each student, trying to combine this data with other classroom teachers becomes a difficult task. District staff will spend a lot of time making sure all the students and data elements align together if they are trying to view the data beyond the classroom level.
 
As a result, we developed an Excel like web interface where teachers can put in the data. The templates can be setup by teachers, principals or centrally and they provide a consistent format for data entry. The templates are pre-filled with student names from your student information system. These templates also validate any data that is entered. For example, if the column is setup to accept only A,B,C then any other entry will be rejected.
 
We have an online wizard that allows anyone to create and assign a template. We currently have districts capturing early literacy data, physical education scores, rubric scores, a variety of assessment data as well as dates and demographics that are not stored in their student information system. For example, in Minnesota we are collecting Early Childhood Special Education data elements that the student information system cannot support.
 
As with all our products, the results are instantly available for reporting. As soon as the data is entered, reports are available for teachers, principals and district staff. The data can be combined with demographics, other assessment scores and disaggregated in a variety of ways - all with one easy to use application.

Data Capture
    >> Online
        >> Online Testing

Online testing is becoming more common in school districts. Many states tests have gone to online formats so districts are looking to provide additional online test taking time for students.
 
Our online test creation wizard gives users the ability to setup an online test. A user can create a test from any combination of items that can be tied to standards or instructional objectives. Tests are then assigned to any group of teachers/students. We also provide a service model for districts that prefer to have tests setup and distributed for them.
 
As with all our products, the results are instantly available for reporting. As soon as students finish their tests, reports are available for teachers, principals and district staff. The data can be combined with demographics, other assessment scores and disaggregated in a variety of ways - all with one easy to use application.

Data Capture
    >> Online
        >> Surveys

Surveys are widely used by school districts. Districts give surveys to students, parents, teachers, and the community. Surveys contain questions about safety, work/study conditions, satisfaction, future plans for college etc. We provide a system to administer surveys and report results. If students are surveyed, the survey information can also be combined with other data from your student information system like grades, GPA's, as well as demographics like gender and ethnicities.
 
Community and parent surveys can be a challenge to capture. We offer online surveys for parents and community members. Districts can email parents and community members with a link, username and password on how to access and take the survey. Once completed, results are immediately available. We also provide statistics on how many people have yet to complete the surveys and can setup automatically generated emails to remind people to complete the surveys.
 
We have the option to setup surveys in both scanning and online formats to give parents and community members every opportunity to easily access and complete their surveys. Please see our scanning solution for surveys for additional information.

Data Capture
    >> Response to Intervention

RTI programs involve multiple assessments per year with targeted interventions based on the results. With so much data, it is not easy to:
 

• 1. Determine proficiency levels for each student based on tests and standards
  2. Decide which group of students should receive interventions
  3. Move students in and out of intervention groups
  4. Document what has been done
  5. Evaluate if program worked
  

 
We offer a comprehensive solution to this very challenging task. Districts can use our variety of data capture solutions to collect the data for step one. Either use one of our products or send us the data your district collected by other means.
 
Our application is designed to easily create a list of students and also organize students into intervention groups. We color code student score to quickly identify gaps. All data elements can also be sorted. For example, sort the most recent scores from lowest to highest. These standard tools in our applications provide users an easy way to identify students that may need intervention.
 
Once students are identified, they can be placed into groups within our software. Users check off which students to place in an intervention group then assign the group a name. When the next assessment is administered, users can view the most recent results for the group next to the previous. We make it easy for users to monitor progress.
 
To document interventions, we have several options. Staff can type free form notes on any student. Notes are time stamped and identified by who entered the notes. We also can output individual or group plans into Excel. We have multi tab formats in Excel that group students and give staff the option to enter intervention plans. Finally, we can use our scanning solutions to identify interventions.
 
Program evaluation is easy within our application. We capture the groups and scores over time giving users the ability to identify which interventions were the most successful. If combined with financial data, you have the option to also evaluate cost effectiveness of various programs.

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Data Capture
    >> Early Childhood Special Education

Several states have recently passed laws requiring districts to collect and report more data on early childhood special education students. The data requirements and reporting are quite extensive. Many student information systems are not equipped to handle the reporting requirements prompting our customers to look for alternate ways to capture the data. We have developed input template to capture dates, demographics and other criteria fields. The system can be stand alone or combined with some data elements already collected in your student information system.
 
Many of our customers are also collecting a lot of indicator data on these students such as social emotional traits or language and literacy developments. We can provide both template to capture the state reporting requirement and indicators on the students.

Data Capture
    >> Standard Based Grade Book